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Contracts & Grants - Human Resources - Purchasing - Receiving & Stockroom
February 2009 CONTRACTS & GRANTS HUMAN RESOURCES Policy on Summer Research Salary In response to a growing awareness on university campuses that practices regarding the use of summer ninths from federal sources may not be in compliance with federal regulations, a new campus policy was announced February 20 by Executive Vice Chancellor and Provost George Breslauer. Effective with summer 2009 earnings, UC Berkeley faculty may not receive more than 2.5 summer ninths (48 weekdays) from federal sources. UC policy defines a month to be 19 weekdays, with a limit of 57 days for the summer. There are more than 57 weekdays available for summer compensation between the last day of the spring semester and the first day of the fall semester, thus allowing faculty to take some personal time off even if they work a full three months. Generally, this ranges from 4-7 weekdays, depending on the calendar. For full details, including information on policy exceptions, visit https://calmessages.berkeley.edu/archive/message/17888. Electronic Earning Statements To reduce redundancies on campus, electronic statements will no longer be available at BLU. Beginning March 1, 2009 electronic earnings statements will be available at UC Office of the President’s At Your Service (AYSO) website, ( https://atyourserviceonline.ucop.edu/ayso/). You will receive an e-mail each payday from the UC Berkeley Payroll Office when your statement is available to view or print. Important features like “year-to-date earnings/deductions� will now be available on the AYSO site.  Should you have problems accessing At Your Service, you may e-mail UC Customer Service at customer.service@ucop.edu or call 800-888-8267. Payroll related questions should be directed to the UCB Payroll Office at: payhelp@berkeley.edu or by calling 510-642-1336. UC Living Well... making healthy choices You can support UC’s commitment to the health of faculty and staff by creating a healthy work environment. That can mean supporting individual health needs, encouraging participation in health improvement programs, promoting flexible work schedules for regular physical activity, or ensuring that healthy food choices are on the menu at department meetings and events. As we begin a new year, a good starting place is supporting 15-20 minutes of time for staff to take the 2009 Health Assessment. The confidential Health Assessment provides a baseline about health status, which can be helpful for guidance and motivation, suggestions for making healthy choices, and access to wellness coaching and other resources. Get started today. Go to Health* Matters' new Health Assessments web page. * Postdocs and some employees represented by some UC unions may not be eligible for StayWell because participation was not agreed to on behalf of their members during the collective bargaining process. Countdown to Job Standards launch We are rapidly approaching the spring Go Live date for new job standards. Campus managers and supervisors have provided recommendations for mapping more than 4,269 (81%) of all non-represented employees into the new job structure. Beginning in March, managers, supervisors, and employees will be invited to learn more through a series of open sessions and other training vehicles. This training will provide guidance to the campus on the new salary structure, salary administration guidelines, and transitioning to the new program. In late March and early April, managers and supervisors will be notified about new job titles for their employees, and employees will be notified individually about their new job titles, which will go live in spring 2009. PURCHASING RES Purchasing offers comprehensive support for all procurement activities as well as travel, entertainment, and general reimbursements.You can find information on purchasing processes, procedures, and policies at http://res.berkeley.edu, as well as instructions for using the online purchasing system, http://resaccess.berkeley.edu/news/news.php. All orders must be processed through the online system. The purchasing office in 174 Stanley now has a convenient drop station for those wishing to drop off reimbursement requests or receipts. After you enter room 174 and turn the corner to the right, look for a hanging rack on the cubicle wall Feel free to use the extra envelopes and deposit your documents in the hanging rack. Purchasing staff will make sure your materials reach the appropriate RES staff member as quickly as possible. RECEIVING & STOCKROOM The Stanley Hall Stockroom is open from 8 a.m. to 4 p.m. Monday-Friday to all customers. Stanley Hall occupants can access the stockroom with card key 24 hours a day, 7 days a week. Johann Yopp, your Fisher representative, is on site from 9 a.m. to 2 p.m. Monday-Friday for assistance. Orders placed on fishersci.com by 1:30 p.m. can be delivered within one hour on the same day, or can be picked up in person within 15 minutes of placing the order. All orders placed after 1:30 will be delivered the next morning or can be picked up by the customer until 3:30 p.m.on the day of the order. If you still need a username and password come down to 156 to pick it up so you can start using the stockroom.
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