Purchasing

To enter a request:

• Login to the online purchasing system.
• Select Purchasing on the navigation bar. This will bring you to the Purchasing page.

• Select the name of the head of the unit in the pull-down menu.
• Then click: Enter supply request.

Step-by-step instructions are provided in the Purchasing Guide.

NOTE: Orders cannot be processed by Purchasing until approved by Authorizer.

Approved request will be sent to RES Purchasing for order processing. Once the order has been placed the requestor will receive an electronic confirmation. This confirmation will reference the name of the RES staff member processing the order, the purchase order number, and the estimated time of delivery.

NOTE: Processing time is 1-2 working days. All deliveries are sent to 156 Stanley Hall. Alternative delivery options must have prior authorization of Purchasing or Receiving Manager.

Sole Source
Orders with individual items exceeding $10K require additional documentation. You will need to complete/attach:

• Current Quote from vendor
• Sole Source Template $10K - $49,999
• Sole Source Template over $50K

NOTE: Because these currently go through Central Procurement, processing time may be up to 10-15 working days.

Blanket Orders
A blanket order is a term commitment issued to a vendor for products/services with pre-established pricing or rates and not to exceed a dollar amount. Blanket orders are efficient and convenient when departments plan to purchase specific goods or services from the same vendor over an extended period of time.

To request a blanket order:
All blanket order request are processed through the RES purchasing system. To initiate, complete your request as stated above (Placing an Order), then include the following in the comments:

• Dollar amount requested
• Duration requested

Once the blanket order has been established, you will receive an e-mail indicating the purchase order number. All orders against the blanket purchase order must be submitted through the online purchasing system.

• Reference "Blanket Purchase Order" and the purchase order number in the comments section of the request.

For Sequencing orders that are sent via e-mail:
Copy purchasing on the order request and send confirmation email to respurchasing@berkeley.edu once the order is fulfilled.

The process outlined above for blanket orders must be followed to maintain your access to the RES Purchasing system.

NOTE: Processing time for blanket purchase orders is 1-2 business days. All deliveries are sent to 156 Stanley Hall. Alternative delivery options must have prior authorization of Purchasing or Receiving Manager.