Purchasing

Requester submits travel reimbursement form (foreign or domestic). All receipts submitted must be original. For travelers who purchase airline tickets electronically, itinerary can be substituted for receipt. Non-US citizens must submit a copy of completed UC W8-BEN and copy of Passport/I-94.

• UC W8-BEN form
• RES Domestic Travel Reimbursement Request
• RES Foreign Travel Reimbursement Request

For advance airfare arrangements, Carlson Wagonlit Travel is UC Berkeley's Partner Travel Agency and can be of assistance for your air travel needs. A CTS (Central Travel System) authorization form will need to be completed, signed, and forwarded to Carlson Wagonlit for processing. For more information, visit the UC Berkeley Travel Site.

• CTS Form

Meal allotments for Travel per day (per person):

• $42 per day for travel lasting 12 - 24 hours
• $64 per day for travel lasting 1 - 29 days

Travel Checklist

• Trip purpose
• Date of Travel
• Explicit destination of travel
• Traveler's signature
• Approval signature
• Names on receipts matches traveler's name being reimbursed
• Mileage reimbursements – vehicle license plate number & proof of liability insurance provided.
• Original itemized receipts required for lodging, airfare, rental car, and registration fees over $75.00
• Documentation of items under $75.00 with or without receipts
• Verify total
• Use of appropriate funding source